Emergency Public Relations: Crisis Management In A 3.0 World

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Leon Lewis Jr. Due to current events involving such incidents as terrorist attacks, mass shootings, chemical facility accidents, etc. In this analysis of crisis communication and management, the role of SCCT as a communications strategy for Public Information Officers PIOs within the emergency response team will be examined. In understanding how to implement SCCT into this component of the crisis management continuum, PIOs will gain an invaluable public relations tool by which to address the media and public in crisis situations. Derived from a multidisciplinary approach, crisis communication utilizes the principles of management, psychology, and rhetorical theory for the purpose of establishing crisis response stratagem and post crisis communication.

In doing this, the power obtained by the general public from wielding information is now utilized as a community resource, in contrast to it being accessed by only a narrow and privileged segment. This, in turn engenders a sense of trust and cooperation among the larger population by allowing them to make informed decisions surrounding actions which must be taken on their part as countermeasures to ensure their safety on both an individual and communal level.

Likewise, for organizations that fear reputational damage, they will be able to present their account of the crisis, their degree of accountability, and an opportunity to apply the required corrective actions if needed to the public. Allowing for the proper preparation and planning of crisis communication, SCCT enables the Public Information Officer to create an accurate assessment of a situation by matching the extent of crisis severity with its respective response.

Moreover, the assessment obtained generated through SCCT allows one to obtain an accurate estimation of the type of damage i. Within the domain of Public Relations, in particular a crisis communications context, Wekesa lists four defining characteristics, 1. A crisis is perceptual. A crisis is unpredictable. While the nature of a crisis can be anticipated, this is not the same as in the instance of something being unexpected. A crisis disrupts stakeholder expectations. A crisis can disturb the operations of an organization, causing a interruption in expectations.

A crisis disrupts organizations. Having severe impact on operations, a crisis should naturally be taken with the utmost seriousness Wekesa, Moreover Kent , in reference to the works of Coombs, provides an alternate definition for the meaning of a "crisis" which expounds on its unpredictability and threatening nature to organizations. The event may significantly damage an organization, its employees, products, services, financial condition, and reputation.

Generated from the unpredictability and uncertainty resulting from crisis, the possible formation of three related threats, public safety, financial loss, and reputational loss can take place and must be addressed. The application of effective crisis communication seeks to address these threats and lessens the impact it will have upon the affected organizations, stakeholders, and the general public.

However upon further examination of both terms, it becomes obvious that crisis communication is a component of the larger crisis management process. This section provides clarification on the meaning of the two definitions, and the capacity in which they perform within an emergency response scenario. Crisis Response. This phase involves two parts, an initial crisis response and reputational repair and behavioral intentions.

Post Crisis. During this phase of the continuum, the organization stakeholders, are returning to a state of normalcy where follow-up communications and reputation repair may be initiated Coombs, Crisis Management and Communications, Although there is no longer a feeling of immediate threat, ongoing communication as it relates to the discoveries learned as a result of the crisis along with procedures and policies for the future prevention of a crisis may be addressed.

Serving as a means of evaluation in the activities involved in crisis management in order to observe what is effective and what items needs improvement , serve as a learning experience for crisis management teams. It is through these activities that teams will discover ways in which organizations can make improvements on the prevention, preparation, and response resulting from a crisis which are critical to the effective operations within an organization.

As a subset of crisis management, crisis communication facilitates the actual correspondence between the organization and its public, thus making the Public Relations practitioner an essential part of a crisis management team. Those involved in the crisis communication process must not only be able to disseminate facts over a public platform, but also handle and answer questions from the news media, as well as inform the public about on given incident in a way that is timely, concise and factual towards its audience.

It is also the primary means in which organizations are able to manage stakeholder perceptions, thus enabling the defense and preservation its reputation David, While the nature of a crisis may assume variant forms, it is important to note that these disparate events also demand their own unique forms of management along with communications to regulate the flow of information. As a result, crisis planners are able to identify the factors which pose threats to the reputation of an organization then utilize them to determine the most appropriate communication strategies to be implemented during a crisis response endeavor.

Being an important tool which addresses the needs of planners who are responsible for the creation and implementation crisis management plans, SCCT permits the crisis management team to accurately analyze a given crisis situation then, based on its findings, enables one to appraise the extent of the reputational threat imposed by the crisis. In doing so, crisis planners are able to pinpoint the elements responsible for the threats to reputation initial responsibility for the crisis, crisis history, and the relation between history and previous reputation and use them to establish the appropriate communication strategies to be utilized in a crisis response effort.

Consequently, this degree of responsibility will ultimately serve as an indicator as to what degree of threat does the crisis impact the reputation of the organization along with the appropriate crisis response strategies required for its resolution. This includes instances of natural disaster, rumors, workplace violence, product tampering. In addition to people, a company can be perceived as a victim of the crisis. In this cluster, challenges, mega-damage, technical breakdown accidents and recalls are included. Also noted in this cluster is the organization does not have crisis intentions in its actions.

The preventable cluster. Incidents within this category include human breakdown accidents and recalls, misdeeds within the organization with or without injuries, organizational misdeed and misdeed among management. The company deliberately places people at risk, takes inappropriate actions, or participates in the violation of laws and regulations.

In a series of response types, this component is further categorized by the following response strategies, Deny posture. Options in this strategy involves attack the accuser; the crisis manager or organization confronts the individual or group claiming an error in the organization, denial; the crisis manager or organization denies the existence of a crisis, and scapegoat; the crisis manager or organization places the onus of blame on another group outside of the crisis.

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Diminish posture. The following strategies in this includes, excuse; the crisis manager or organization denies the intent of any wrongdoing and claims a lack of control of the events causing the crisis, and justification; the crisis manager or organization attempts to minimize perceived damages incurred by the victims. Deal posture. Coombs greater concern for its victims Cooley, As determined by the reputational damage, crisis responsibility, and crisis situation, the chosen response strategies are based according to the perception of acceptance of responsibility for a crisis by an organization or crisis manager Coombs, Predicting that organizations confronted by crisis have an increased risk of reputational damage due to the possibility that the burden of blame is attributable to the company itself, the SCCT model attempts to extend the foundation of crisis communication theory by identifying the nature of a crisis, then by determining the proper response strategy based on crisis severity.

Drawing from theories such as attribution and neoinstitutional theories, SCCT relies on relevant matching points when a link between crisis type and crisis response can be noted. As a model that seeks to correspond the two crisis and response , SCCT presents itself as an attractive solution to crisis management in the protection of the public, financial, and reputational status which can incur due to the effects of a crisis.

Establishing a series of protocols and procedures uniform across emergency responders at every level of government, NIMS is composed of six components: command and management, preparedness, resource management, communications and information management, supporting technologies, and ongoing management and maintenance Pichtel, Adaptable to any incident, NIMS is a flexible emergency response system designed to coordinate multiagency and multidisciplinary responders across jurisdictions.

In addition to the feature of flexibility, the NIMS structure allows for scalability, thereby meeting the needs of the crisis management team in handing the incident. Providing an organized and practical approach in guiding departments and agencies across various levels of government, the National Incident Management System NIMS manages and National Incident Management System Components Includes a combination of assessment, Preparedn planning, procedures and protocols, training and exericises.

The presence of a standardized Communicati communciation system emphasizing a on common use of terminolgy across jusidictions. Designed to allow for efficeint and Command and effective incident management, Management coordination through a standardized incident management platform. Table 2: Displays the six major components of the National Incident Management System which work together to create a comprehensive structure for crisis management.

Intended to enable the process of domestic incident management to operate efficently, ICS Figure 2 is organized to assist in crisis management activities in five primary areas: command, operations, planning, logistics, intelligence and investigations, finance and administration. The Incident Commander is the person who assumes command of all operations at the scene of the incident. Responsible of the management for all activities which take place during a crisis, they oversee the activities of Safety, Liaison, and Public Information Officers. Public Information Officer. The Public Information Officer disseminates communications among the media, public, and other agencies.

Releasing information about an occurrence to the news media, incident personnel, and other agencies and organizations, the Public Information Officer may have additional supporting Public Information Officers representative of other emergency response agencies or jurisdictions. Safety Officer. The Safety Officer supervises incident operations and guides the Incident Commander on all the concerns related to the safety of an operation. Liaison Officer. The Liaison Officer connects other agencies from governmental and non-governmental organizations, along with those of the private sector.

The Planning Section collects, evaluates, and circulates incident information to the Incident Commander along with other incident management personnel. The Logistics Section completes all the service and support needs regarding the incident. This includes the provision of services, personnel, and materials in order to effectively respond to the incident. Dealing with the financial reimbursement to individuals, agencies, and departments, this section becomes extremely relevant when confronting issues that result in a Presidential Declaration Pichtel, Often serving as the buffer, and the designated spokesperson of information, the role of Public Relations, as it relates to crisis communications has expanded as the prevalence of crises have become more common in our society.

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Sharing any information to the media regarding the cause, magnitude, and resources committed to managing the crisis, it is the duty of the PIO to galvanize awareness and inform the stakeholders and public on new developments. In this section, the seven best practices for PIOs are listed as follows, Understand the value of a crisis management plan. Effective crisis management plans offers the response team an essential outline for the preparation, predetermination of best practices, and efficiency in the event of a crisis Cloudman, The establishment of a crisis plan should contain an action plan, a summary of policy and procedures, and a list of key people containing the names of employees, media, and other stakeholders with accurate contact information that is periodically updated in advance.

Furthermore, organizations with crisis management plans are two to three times faster to recover with less human and financial costs than organizations without one set in place Cohn, Become the sole authority for all communications.

Crisis Communications: Riding the Waves of Sentiment, Analysis and Surviving

As the sole resource for information regarding a crisis, those operating from within this position must first deliver all communication directives to its subordinate agencies and secondly explain those directives to officials and other decision makers for their approval Doob, Address the problem immediately.

She has played a leadership role in crisis situations involving melamine in milk powder in , riots, kidnapping and terrorist incidents in China, Indonesia, India and Thailand, extortion threats in Vietnam and India, food scares in Malaysia, India and Japan. Cathy is experienced in establishing and maintaining crisis management processes and applying those processes. Making sound decisions in a crisis situation is an area of expertise. She has led high profile investigations in Asia involving multiple regulators in multiple jurisdictions and is skilled in establishing the conditions necessary to get the best from a crisis management team.

She has led complex cross-border teams responding to food safety concerns. She has led initiatives to establish risk management systems in Asia Pacific and integrate them with business strategy as well as global perspectives. She worked as a tutor in company law and governance at the University of Melbourne.

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  • During her career as an external legal counsel, Cathy worked with a wide variety of industries including mining, banking, financial services, construction, paper, infrastructure and food and has experience navigating a wide range of organizational cultures. Ann has more than 20 years of experience in national news media, corporate, and nonprofit communications. Her expertise is in crisis communications, public relations, strategic communications, and media relations.

    Ann began her career as a journalist, starting in national network television news at ABC News while she was still at university. From there, she became a reporter at the weekly national news magazine U. News and World Report where she covered international and domestic news for four years.

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    At the national headquarters of the American Red Cross, crisis preparedness and response were her daily focus. Ann helped manage the communication response for dozens of crises including the Oklahoma tornadoes, the earthquake in Turkey and the Kosovo crisis for which she planned and managed a relief mission and media tour to Macedonia. She worked hand in glove with communicators and local leadership at the more than local Red Cross chapters about communications efforts prior to, during and after a crisis.

    This included sharing with them the national communications strategy, making sure they understood all its elements and how best to translate it to their local communities. Additionally, Ann worked closely with the New York branch of the organization to help manage communications for and about the September 11th Fund, one of the most successful charitable efforts to help people who had been affected by the events.

    Most recently, Ann was director of communications at Global Rights, the international human rights organization. While there, she and her team earned seven creative awards in three years. He is an Accredited Business Communicator ABC with 20 years of experience in communications, media relations, and stakeholder engagement.

    Carl has held both client-side and consulting roles that included crisis communications and issues management in the non-profit, government and corporate sectors, including experience in the aviation industry managing crisis response communications following aircraft incidents. Carl is a leading authority on the use of Virtual Town Halls during disaster response situations. He assisted the Government of Alberta during the evacuation of Fort McMurray in due to a wildfire — the largest insurable disaster and second- largest mass evacuation in Canadian history.

    With special expertise in media training, Mark calls upon a rich background in journalism. He is a former national correspondent with CNN, and a year veteran of the broadcast news industry. His unique background in the news media offers a specialized perspective and rare skill set to assist clients in their dealings with reporters, particularly when preparing them for crisis communication. During his network news tenure, Mark covered all the major U. Mark has worked with major corporations including Sun Microsystems, Nissan Motors, and Four Seasons Hotels, providing internal communications assistance, consulting services, and media training.

    Mark has a B. He has over 20 years of experience in Canada, in China and in Southeast Asia, with both large Canadian corporations and international agencies, in the fields of crisis management and emergency communication, reputation management, credibility building, global communication strategy, traditional and online public relations and business communication. Before moving to Beijing in , Stephane worked for major national corporations in Canada. Through extensive operational line-leadership experience, he has had significant hands-on exposure to emergency and crisis management and will be able to provide clients with fit-for-purpose advice and guidance.

    His experience covers both onshore and offshore operations, and he possesses deep expertise in managing technical and business risk, operations management, process safety and safety leadership. Immediately after Hurricane Katrina he was the crisis manager for recovery efforts of the Shell upstream organization in Louisiana. He joined the private sector in and relocated to Russia to build and lead a new Corporate Affairs function for a major US-based tobacco company, following its acquisition of the Petro cigarette factory in St. Pulling this together was a challenge given the tight timeframe, but the team came through from preparation to execution.

    For the StarBev group of companies which is now operating in the fast changing enviroments of the emerging markets of Eastern and Southeastern Europe this is even more valid. It is clear that they thoroughly understand the challenges of a live interview and how one comes across over broadcast media. The down-to-earth feedback was sometimes confrontational but just what we needed. Their unique expertise makes them the go-to shop for complex negotiation and crisis management training and evaluation.

    In recent years, they have designed and managed periodical multi-party airport crisis simulation exercises on our behalf. These exercises have proven to be very beneficial bringing closer cooperation and collaboration among all parties involved. The simulation exercise served well in triggering important decision making across the various departments, but also in testing our abilities as a group. Dirk and Koen did a great job at facilitating and co-ordinating the event! I really enjoyed the video clips, case studies and discussion around crisis communications.

    It was prepared and delivered very professionally and generated very useful insight and a number of next steps which we must work on to reinforce our crisis resilience. Effectively managing risks and issues is key to crisis anticipation, detection and prevention. Learning from real crises and exercises is a key component of the crisis management capability improvement process.

    Fully customisable to client organisations, the tool is closely aligned with ISO , the International Standard for Business Continuity, and builds an integrated whole life-cycle management system. This includes crisis leadership, issues and stakeholder management, scenario planning, reputation management, emergency management, After Action Reviews AAR and family assistance among others.

    A life-jacket must be periodically tried and tested to work when needed. Likewise crisis plans must be practiced and validated regularly to fulfil their objectives. Practicing and testing crisis preparedness is an essential component of effective crisis management planning and a sound business practice. Our in-depth research, meticulous preparation and professional facilitation, provide clients with an authentic, dynamic and challenging practice and testing experience. Professional audits are part and parcel of any risk and crisis management compliance programme.

    Professional external auditors provide organisations with a necessary objective eye. Knowing where your organisation stands in terms of crisis preparedness is the starting point to enhancing crisis resilience. When facing escalating issues or acute adversity, having access to external expertise can be a valuable resource. Individual phone consultation and coaching as well as on-call services can be arranged to support clients in the pre-during and post crisis phases. Please contact us HERE. Immediate transfer of text and visual information throughout the network CMT Automation.

    A traditional crisis simulation exercise conducted over a few hours mainly tests and practices short term operational response to a given crisis scenario.

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    • It does not allow for the exploration of the noises, signals and issues that may lead to a crisis nor for the practice of the extensive and complex crisis implications, which are usually encountered over the longer term and may be more damaging than the first few hours of the event itself. Can you enhance your ability to pre-empt, prevent, mitigate and recover from any adverse situation?

      The ICONS online tool is designed to address the potential escalation emerging from a risk or an issue as well as the lingering and long-term impacts of a crisis. With the ICONS Tool you can broaden your perspective by taking into account stakeholder behaviour and as a result enhance your overall stakeholder management capability, manage issues and risks more proactively and improve your scenario planning skills. So, would you like to be ahead of the game? For more information or a demo, please click HERE to get in touch. One-on-one, in-depth interviews are conducted and query pre-selected managers and employees on: Their knowledge of company policies, processes and procedures in crisis management.

      Their understanding of and competency level in crisis management and the associated fields of issues, risk and stakeholder management. The results are represented in percentages of the desired optimal situation and in spider-grams, for the team as a whole as well as for individuals. It enables you to set and measure your capability against your own targets, to create a benchmark and apply uniform standards to all your operations. The results and their graphic representation provide clients with: A clear picture of their strengths and weaknesses in reputation management.

      The unique stakeholder mapping process is useful in pre-, during and after crisis situation and consists of identifying all audience groups no matter how small or remote with a stake in a certain issue. Ideally formatted to last on average 1. Emergencies and crises create a vacuum for information. Passive communications technologies struggle to cut through the noise during these critical times. Using the Virtual Town Hall, a push method of engagement that makes the phone ring, allows you to have a direct, secure, and highly-controlled conversation and deliver vital information to the people most effected by an emergency.

      In special circumstances, events can be set-up within hours. Virtual Town Halls allow you to connect with hundreds or thousands of stakeholders from your office to the where ever they may be. Available in our shop. Although the world now is more complex than it was in , the same fundamental crisis communication principles apply. Available as an audiobook as well as an ebook in our shop. Management: Tales from the Front Line, a unique audiobook, takes a new approach to the topic of crisis communication and management by using storytelling to convey crisis management best practices.

      Using real-life stories from the front lines, Sapriel and Lenaerts offer listeners valuable communication for a variety of scenario is. Sapriel and Lenaerts will guide listeners through 10 crisis management best practices, including: — Own up and communicate the problem early on. Read and subscribe to our blog HERE. Bangladesh: Still No Lessons Learned? The media is now focusing on the families and communities of the victims and the stories of survivors. Reports about a wide variety of business crises, including those involving questions about the ethical and moral underpinnings of some large corporations, have plagued the business world for decades.

      Many organizations have suffered from corruption at even their executive levels. Businesses have faced crises set off by economic conditions and other factors outside of their control. Even when crises are not the fault of the organization involved, they can be devastating to their overall success and image.

      Businesses that have suffered a serious crisis face an uphill battle to recovery. Without the leadership of experienced individuals who understand how to manage crises, such recoveries can be impossible. A brief survey of history reveals that every era has been troubled by questions of morality, especially in the financial, business and news sectors. Secure Social Media Simulation Platform. Wondering how you can be better prepared to monitor and handle social media in a crisis?

      Public Relations Crisis Communication Case Study

      Feeling that social media policies, guidelines and training are not enough to enhance your social media crisis management capability? Are we living in a perpetual state of crisis? It surely seems like it. FA Tool- Are you crisis fit? So why then, we ask, are some still making the same mistakes when faced with a crisis? Answer: As many employees as you have If this is true, then why does employee communication often only take priority after the event.. Aviation Crisis Management: Doing Less During The Economic Downturn is Not An Option by David Gault The current economic downturn has taken its toll on the majority of industries which has resulted in companies globally closely looking at their operation to see where costs can be saved..

      There is no need to elaborate on the details and the consequences of this crisis, as much has been said and written on the topic. What is important to highlight is the opportunity for companies, organizations and institutions, across all sectors to learn and be prepared for crisis situations..

      International Schools Move to Enhance Crisis Preparedness by Caroline Sapriel Responding to the ever-increasing risk environment, international schools are moving to enhance their crisis preparedness and resilience. Reputation management is a key component of crisis anticipation, response and recovery and no one will argue that customer service is a cornerstone of corporate reputation. This website contains no warranty or representation as to the accuracy and completeness of any of the information and implies no commitment thereto.

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      Please be aware that legally binding obligation can only arise by written instrument signed by authorized representatives. Click here. Meet Cathy Heeley , our new associate in Singapore. Meet Emanuele Capra , our new associate in Milan, Italy. Crisis Management 3. Read our latest blog. An Oscar for the Crisis Leader. Read the blog. Who We Are. Meet the Experts. Read more. Barbara Helmer Business Manager. Louis Cauffman Associate. Ian Tope Senior Associate. Emanuele Capra Associate.

      Emergency Public Relations: Crisis Management In A 3.0 World Emergency Public Relations: Crisis Management In A 3.0 World
      Emergency Public Relations: Crisis Management In A 3.0 World Emergency Public Relations: Crisis Management In A 3.0 World
      Emergency Public Relations: Crisis Management In A 3.0 World Emergency Public Relations: Crisis Management In A 3.0 World
      Emergency Public Relations: Crisis Management In A 3.0 World Emergency Public Relations: Crisis Management In A 3.0 World
      Emergency Public Relations: Crisis Management In A 3.0 World Emergency Public Relations: Crisis Management In A 3.0 World
      Emergency Public Relations: Crisis Management In A 3.0 World Emergency Public Relations: Crisis Management In A 3.0 World

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